Human Resources Coordinator

Full Time
Entry Level
Orchid Health – Human Resources Coordinator -  Remote, OR

About Us:
Orchid Health was founded 10 years ago with the belief that the most effective way to improve the health of our communities is through integrated patient-centered care that takes the time to listen to and build trusting relationships with each patient. We are committed to our communities and each other and are proud of the positive feedback and reputation that we have built. We currently see thousands of patients at our 5 Oregon clinic locations, all supported by a talented, passionate, and dedicated staff.
Our mission is to advance a new model for community health to thrive based on relationships, joy in work, and health equity. We achieve this by leaning into our four pillars and core values:

Core Values:
  1. Challenge the Status Quo
  2. Cultivate Respect
  3. Courageously Vulnerable and Accountable
Four Pillars:
  • Pillar 1: Employee Well-Being
  • Pillar 2: Trusting Patient Relationships
  • Pillar 3: Community Health
  • Pillar 4: Financial Sustainability
Position Description:
The Human Resources Coordinator performs a wide range of crucial tasks in direct support of the HR Services Team’s mission to support Orchid Health’s Pillar 1 health, as well as ensure compliance with all relevant laws, rules, and regulations. This role will act in many sensitive and critical areas such as payroll, employee benefits, and onboarding and will be expected to always maintain the highest degree of confidentiality and professionalism. This role reports directly to the HR Director.

Please note that although this role is primarily remote, a successful applicant must be located in Oregon and able to travel for some in-person trainings, events, etc.

Essential Job Functions: 
  • Process payroll, ensuring accurate and timely submission of wages. This includes garnishment writ and support order processing, deductions, tax implications, and answering payroll questions and providing employee support around compensation. 
  • Oversight of time and attendance recordkeeping and PTO. 
  • Yearly compensation review for exempt/non-exempt roles
  • Preparing and updating compensation worksheets and employment agreements. 
  • Manage the onboarding process for new employees, ensuring a smooth and positive transition into Orchid. This includes a new employee benefits presentation,  I-9 processing and retention, and coordination with other departments for training purposes. 
  • Maintain personnel folders and documentation, assuring compliance with all relevant labor and employment law. Responding to personnel records requests. 
  • Responsible for creating and administering all employee engagement and HR surveys, including processing, organizing, and presenting the resulting data. 
  • OFLA and PLO Equivalent leave oversight and tracking.
  • Student loan repayment program oversight.
  • SAIF/Workers compensation and unemployment claims.
  • DISC assessment oversight.
  • Employee Verification requests 
  • Providing project management assistance to the HR Services Team, including project tracking, meeting scheduling, team updates, and communication. 
  • Providing assistance for various HR projects and programs, including New Employee Mentor Program, Remote Worker Fun Day, Values Champions Recognition program, birthday recognition, and HR Audit. 
  • Various committee and work group involvement. 
Required Qualifications:
  • Excellent verbal and written communication skills.
  • Excellent interpersonal, negotiation, and conflict-resolution skills.
  • Excellent organizational skills and attention to detail.
  • Strong analytical and problem-solving skills.
  • Ability to prioritize tasks and to delegate them when appropriate.
  • Ability to act with integrity, professionalism, and confidentiality.
  • Thorough knowledge of employment-related laws and regulations.
  • Proficient with Microsoft Office Suite or related software.
  • Proficiency with or the ability to quickly learn the organization's payroll, HRIS, and talent management systems.
  • Knowledge of a broad range of human resource strategies and practices, including compensation, performance management, safety, hiring, and employee relations; able to apply these strategies and practices in compliance with employment regulations
  • Ability to create a culture of diversity, inclusivity, collaboration, and teamwork
  • Experience with analyzing data to guide strategic employment planning
Education and/or Experience Requirements:
  • A minimum of 1 year of direct human resource experience
  • HR certification or related degree/education preferred
  • High school diploma or GED required 
  • Drug screen and background check will be performed 
  • $25.96 - $28.85/hour starting depending on experience and skills 
  • Medical /Dental/Vision / Orchid pays 100% employee and 50% dependent monthly premiums for base medical and dental plans. 
  • Yearly $1000 Employee Wellness Benefit.
  • 100% vested 401k with Orchid match after 1 year.
  • All employees have a Continuing Education / Continuing Medical Education budget.
  • 120 hours of PTO per year, annually front loaded.
  • 8 paid holidays plus your Birthday.
  • And more!
*Benefit eligibility first of the month following 30 days of employment

Work Environment
This job operates in a professional medical office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand; walk; use hands to finger, handle, or feel; and reach with hands and arms.
A minimum of 1-2 clinic visits per year, plus in person meetings,  events and  meetings as needed. 

AAP/EEO Statement
It is the policy of Orchid Health to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Orchid Healthcare Clinic will provide reasonable accommodations for qualified individuals with disabilities.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Employment Offer Contingencies
Job offer is contingent upon the successful completion of a background check, as well as a successful completion of a drug screening. 


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